Privacy Policy

PRIVACY POLICY

 

Ocean Legacy and EPIC ACADEMY (edu.oceanlegacy.ca) recognize the importance of privacy to visitors, students and teachers of our website. This privacy policy explains what type of information is collected from you when you visit our EPIC ACADEMY website and how that information may be used. You may also request your data be removed from our website at the form below. Skip to the form.

https://edu.oceanlegacy.ca

Type of website: Online Learning Education
Effective date: 1st day of February, 2024

 

https://edu.oceanlegacy.ca (the “Site”) is owned and operated by EPIC Academy by Ocean Legacy. EPIC Academy by Ocean Legacy is the data controller and can be contacted at:

epicacademy@oceanlegacy.ca

Purpose
The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following:

  1. The personal data we will collect;
  2. Use of collected data;
  3. Who has access to the data collected;
  4. The rights of Site users; and
  5. The Site’s cookie policy.

This Privacy Policy applies in addition to the terms and conditions of our Site.

GDPR
For users in the European Union, we adhere to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, known as the General Data Protection Regulation (the “GDPR”). For users in the United Kingdom, we adhere to the GDPR as enshrined in the Data Protection Act 2018.

Consent
By using our Site users agree that they consent to:

  1. The conditions set out in this Privacy Policy.

When the legal basis for us processing your personal data is that you have provided your consent to that processing, you may withdraw your consent at any time. If you withdraw your consent, it will not make processing which we completed before you withdrew your consent unlawful.

You can withdraw your consent by: Data Protection Officer (DPO) email.

Legal Basis for Processing
We collect and process personal data about users in the EU only when we have a legal basis for doing so under Article 6 of the GDPR.

We rely on the following legal basis to collect and process the personal data of users in the EU:

  1. Users have provided their consent to the processing of their data for one or more specific purposes.

Personal Data We Collect
We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.

Data Collected Automatically
When you visit and use our Site, we may automatically collect and store the following information:

  1. IP address;
  2. Location;
  3. Hardware and software details;
  4. Clicked links; and
  5. Content viewed.

Data Collected in a Non-Automatic Way
We may also collect the following data when you perform certain functions on our Site:

  1. First and last name;
  2. Date of birth; and
  3. Email address.

This data may be collected using the following methods:

  1. Registering to enroll in our online education curriculum.

How We Use Personal Data
Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect automatically is used for the following purposes:

  1. Website Analytics.

The data we collect when the user performs certain functions may be used for the following purposes:

  1. Communication, lesson progress, achievements and notifications..

Who We Share Personal Data With
Employees
We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.

Other Disclosures
We will not sell or share your data with other third parties, except in the following cases:

  1. If the law requires it;
  2. If it is required for any legal proceeding;
  3. To prove or protect our legal rights; and
  4. To buyers or potential buyers of this company in the event that we seek to sell the company.

If you follow hyperlinks from our Site to another site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data
User data will be stored until the purpose the data was collected for has been achieved.

You will be notified if your data is kept for longer than this period.

How We Protect Your Personal Data
In order to protect your security, we use the strongest available browser encryption and store all of our data on servers in secure facilities in Canada. All data is only accessible to our direct employees. Our employees are bound by strict confidentiality agreements and a breach of this agreement would result in the employee’s termination and legal action.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

Your Rights as a User
Under the GDPR, you have the following rights:

  1. Right to be informed;
  2. Right of access;
  3. Right to rectification;
  4. Right to erasure;
  5. Right to restrict processing;
  6. Right to data portability; and
  7. Right to object.

Children
The minimum age to use our website is 16 years of age. We do not knowingly collect or use personal data from children under 16 years of age. If we learn that we have collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data their parent or guardian may contact our data protection officer.

How to Access, Modify, Delete, or Challenge the Data Collected
If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, if you would like your data to be deleted or modified in any way, or if you would like to exercise any of your other rights under the GDPR, please use the form below or contact our data protection officer here:

Attn: Data Protection Officer
EMAIL

 

Do Not Track Notice
Do Not Track (“DNT”) is a privacy preference that you can set in certain web browsers. We do not track the users of our Site over time and across third party websites and therefore do not respond to browser-initiated DNT signals.

How to Opt-Out of Data Collection, Use or Disclosure
In addition to the method(s) described in the How to Access, Modify, Delete, or Challenge the Data Collected section, we provide the following specific opt-out methods for the forms of collection, use, or disclosure of your personal data:

  1. You can opt-out of specific emails and notifications. You can opt-out by clicking “unsubscribe” in the emails or through your account preferences.
  2.  You can opt-out of all correspondence, although important emails about your progress or account would be missed.

Cookie Policy
A cookie is a small file, stored on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.

We use the following types of cookies on our Site:

  1. Functional cookies
    Functional cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits;
  2. Analytical cookies
    Analytical cookies allow us to improve the design and functionality of our Site by collecting data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc; and
  3. Targeting cookies
    Targeting cookies collect data on how you use the Site and your preferences. This allows us to personalize the information you see on our Site for you.

Modifications
This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the “Effective Date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

Complaints
If you have any complaints about how we process your personal data, please contact us through the contact methods listed in the Contact Information section so that we can, where possible, resolve the issue. If you feel we have not addressed your concern in a satisfactory manner you may contact a supervisory authority. You also have the right to directly make a complaint to a supervisory authority. You can lodge a complaint with a supervisory authority in your country.

Contact Information
If you have any questions, concerns or complaints, you can contact our data protection officer at, EMAIL



SECURITY

Ocean Legacy has in place what we believe to be appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online. Credit card information provided to the Ocean Legacy for product purposes is protected against unauthorized use by 128-bit encryption and Secure Sockets Layer (SSL) security features, which scramble your personal information so that only your web browser and our website’s server can decipher it. We also do not keep any form of credit card information on our server, rather we use accredited third party services: PayPal and Stripe to collection donations.

OPTING OUT

Please contact us to a) correct or update any personal information in the Ocean Legacy EPIC ACADEMY (edu.oceanlegacy.ca) database that you state is erroneous, b) opt-out of future communications from Ocean Legacy or c) request Ocean Legacy to make reasonable efforts to remove your personal information from the Ocean Legacy online database. The user understands that it may be impossible to delete personal information entirely because of backups and records of deletions.

ACCEPTANCE OF PRIVACY POLICY TERMS

Ocean Legacy and EPIC ACADEMY (edu.oceanlegacy.ca) reserves the right to change this policy. Any changes to this policy will be posted to this page as soon as reasonably possible, so please check this page periodically. Use of the EPIC ACADEMY (edu.oceanlegacy.ca) website constitutes consent to any policy then in effect.

If you have any questions or comments concerning our privacy policy, please contact us by EMAIL or send a letter to:

Mailing Address:
P.O. Box 30082 Parkgate
North Vancouver, BC
V7H 2Y8

Ocean Legacy Foundation is a federally registered Canadian non-profit, certificate of Incorporation number:  907885-1

 


GDPR Data Request Form

REQUEST DATA / DELETE ALL DATA

PLEASE NOTE: DELETING YOUR DATA ALSO DELETES YOUR LESSON PROGRESS, YOUR BADGES AND YOUR CERTIFICATES. ALL RECORDS OF YOU INTERACTING WITH EPIC ACADEMY FROM OCEAN LEGACY WILL BE REMOVED IN ENTIRETY AND THERE IS NO ABILITY TO RESTORE THIS DATA ONCE DELETED.

Select your request:


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